Prototype · sample data

Walkthrough

The same sample record from two sides: Dr. Elena Ruiz, who owns it, and Example Locum Agency, which reads it under a grant. Nothing on these screens is sent anywhere.

Good morning, Dr. Ruiz

Prototype · sample data

Verified

In verification

Needs action

Missing

75%

10%

22/23Ohio renewal requirements

2Grants active

41Days to DEA renewal

Sample recordNPI ••••••4302

Dr. Elena Ruiz

Internal medicine

Who can see
my record

Example Locum Agency

State licenses, DEA, board certification

Ends Oct 31, 2026Revoke

Sample Regional Hospital

Full record, for privileging

Ends Nov 15, 2026Revoke

Ohio renewal

96%

22 of 23 met

License verified
Ohio eLicense · Sep 4 · J.M.
Duty-to-report CME, 1 hour
OAC 4731-10-02 · not yet logged

New York

Form 1 package for NYSED

50%

Done

Wait

You

Form 1 checklist

3/6left

Ohio license verified
Ohio eLicense · Sep 4
Board certification
ABIM · Aug 28
Licensing exams
FSMB transcript · Aug 25
Answer 2 disclosure questions
Needed for the package
Explain work-history gap
Jul to Sep 2019
Medical education
In verification with the school

Form 1 is completed on the NYSED portal. We generate the package you file from.

State licenses1

Ohio medical licenseVerified35.0XXXXX · Ohio eLicense · Sep 4, 2026 · verified by J.M.

DEA registration1

Board certification1

Malpractice1

Education2

SeptemberRenewals and expirationsNovember

TodayOct 2

Week ofOct 5

Week ofOct 12

Week ofOct 19

Week ofOct 26

Week ofNov 2

Week ofNov 9

Credentials

Access

Applications

Malpracticeexpires Oct 31

DEAdue Nov 12

Agency grantends Oct 31

Ohio renewal1 item left

Good morning, Dr. Ruiz

Prototype · sample data

22/23

Ohio renewal requirements

Grants active

Days to DEA renewal

96%

Ohio renewal

22 of 23 met

Log 1-hour duty-to-report CME

New York Form 1

3/6left

Answer 2 disclosure questions

Needed for the package

Explain work-history gap

Jul to Sep 2019

Medical education is in verification with the school

Who can see my record

Example Locum Agency

Licenses, DEA, board cert.

Ends Oct 31, 2026

Revoke

Physician track · 6 steps

Step 1 of 6

Record status and key numbers

The bar shows the share of Dr. Ruiz's record that is verified, in verification, waiting on her, or missing. The numbers beside it are the Ohio renewal count, the grants in force and the days until her DEA registration expires.
Two organizations can see part of Dr. Ruiz's record. Each grant states what it covers and the date it ends. Revoking a grant stops access on the organization's next request.
The Ohio renewal has 22 of its 23 requirements met. The open item is 1 hour of duty-to-report CME under OAC 4731-10-02. Ohio requires it at renewal, so it does not appear on an application for a first Ohio license.
Three items remain for New York. Dr. Ruiz has two questions to answer, and the medical school is verifying her education. Form 1 itself is completed on the NYSED portal, and we generate the package she files from.
The calendar starts today, Oct 2, and places each expiry and access end date on one timeline. Malpractice coverage and the agency grant both end on Oct 31. The DEA registration is due on Nov 12.
Each credential shows where it was verified, on what date and by whom. The Ohio medical license was verified on Ohio eLicense on Sep 4, 2026, by J.M. A credential that has not been verified is never shown as verified.

Use ← and → to move between steps.

Next: the same record from the agency side

Talk to us about a pilot: pilots@clinrail.com

Try the agency track

Dr. Elena Ruiz

Internal medicine · NPI ••••••4302 · Granted record, sample data

Read onlyDownload verified packet

In this grant

Credentials shared with you

Verified

3/3

From primary sources

Next expiry

41 days

DEA registration, Nov 12

Access remaining

29 days

Grant ends Oct 31, 2026

Verified credentials

View evidence

Ohio medical license35.0XXXXX

Verified from primary source · Ohio eLicense · Sep 4, 2026 · verified by J.M.

Verified

Expires Jan 1, 2027

DEA registrationXX•••••12

Verified from primary source · DEA lookup · Sep 4, 2026 · verified by J.M.

Expiring

Expires Nov 12, 2026

Board certificationABIM, Internal medicine

Verified from primary source · ABIM · Aug 28, 2026 · verified by K.T.

Verified

Certified, MOC current

Not in this grant

MalpracticeEducationWork historyScreening results

Your views of this record

Sep 30, 2026Viewed by your credentialing team

Sep 24, 2026Access granted by Dr. Ruiz

Dr. Ruiz sees every view in her access log. Request more access

Access and expiry

October 2026

Mon

Tue

Wed

Thu

Fri

Sat

Sun

Oct 31

Your access ends

Ask Dr. Ruiz to extend it

Nov 12

DEA registration expires

Renewal evidence pending

Locum agency track · 7 steps

Step 1 of 7

Grant terms

The banner states the scope Dr. Ruiz granted, the purpose and the end date, Oct 31, 2026. The agency can read and download evidence but cannot change the record. Each view is recorded in Dr. Ruiz's access log.
Three credentials are in the grant, and all three are verified from primary sources. The DEA registration expires in 41 days. The agency's access ends in 29 days, before that expiry.
Each credential shows its primary source, the verification date and the initials of the specialist who verified it. The DEA registration is marked as expiring because it lapses on Nov 12. A coordinator can see where each fact came from before relying on it.
Malpractice, education, work history and screening results are in Dr. Ruiz's record but outside this grant. The agency can see that these sections exist but cannot open them. If an assignment needs one, the coordinator asks Dr. Ruiz for more access.
The calendar marks today, Oct 2, and Oct 31, the day access ends. The DEA expiry on Nov 12 comes after the grant ends. The agency can request an extension, and Dr. Ruiz decides whether to approve it.
The agency sees its own history with the record: access granted on Sep 24 and a view on Sep 30. Dr. Ruiz sees the same entries in her access log.
The packet holds what the grant covers: each credential, its verification record and its evidence. It opens with the grant terms. The download is recorded in Dr. Ruiz's access log like any other view.

Use ← and → to move between steps.

Next: the same record from the physician side

Talk to us about a pilot: pilots@clinrail.com

Try the physician track

Walkthrough

Good morning, Dr. Ruiz

Who can see
my record

Ohio renewal

New York

Form 1 checklist

Good morning, Dr. Ruiz

Ohio renewal

New York Form 1

Who can see my record

Dr. Elena Ruiz

Verified credentials

Access and expiry

Grant access to an agency

Grant access

Who can see my record

New York Form 1 package

New York Form 1

Ohio renewal package

Ohio medical license

Ohio medical license

Evidence and history

Other credentials

Verified credential packet

Dr. Elena Ruiz

Left out by the grant

Walkthrough

Good morning, Dr. Ruiz

Who can seemy record

Ohio renewal

New York

Form 1 checklist

Good morning, Dr. Ruiz

Ohio renewal

New York Form 1

Who can see my record

Dr. Elena Ruiz

Verified credentials

Access and expiry

Who can see
my record